Who is responsible for retaining the file of P-Card records that the cardholder compiles each month?
The original P-Card statement must be reconciled and, along with the Payment Certification Form, forwarded to the Controller's Office by:
The person signing the Payment Certification Form to approve payments should review all the documentation and ensure that:
Sending the card number via email or fax is allowed?
Items that have been returned to the vendor may appear as a charge on a P-Card statement because a credit has not processed. Your proper action is to:
If you need to purchase three microscopes from Acme, Inc. and each one costs $1,000 you should:
The Department Head is ultimately responsible for the P-Cards issued in his/her Department?
If there is an improper charge to Acme Inc. on your bill, who is your initial contact?
Cardholders can authorize other employees to their P-Card.
How long do P-Card records typically have to be retained?
Each transaction must be tracked by using manual or electronic log or file.
Cardholders must review the procedures annually.
When ordering over the Internet the cardholder vendor's site must: